School admisssions in the Western Cape_Applying to BIG SCHOOL

I did a similar post last year and thought I would post is again as Schoool Addmissions for Grade R & 1 for 2018 have just opened. (according to the WCED – Western Cape Education Department), but I thought I would give parents some tips, as applying to schools can be very overwhelming…especially if you are applying for Grade R and 1.

Please note that these tips are for public/government schools in the Western Cape. They are only MY tips and not hard and fast rules set out by any institution.


WCED Admissions DATES:

School admissions open (all ordinary public schools) 06 February 2017
School admissions close (all ordinary public schools) 24 March 2017
Parents are informed of the outcome by letter 03 June 2017
  1. Hand in documents before the closing date. – Although most schools do accept late applications, closing dates are there for a reason and schools are already under pressure during this time so you want to make sure that your forms are being processed.
  2. Include all the supporting documents (and certify the documents!) – the schools require these for a reason and they do not purposefully put it there just because they want the whole process to be as stressful as possible for you. It is also important that you have all the documents as schools will send you away if you do not have everything that they require…YES, THEY WILLS SEND YOU PACKING!!
  3. Complete everything that is requested on the application form.  – Yes, you do have to fill in the Child’s ID number even if you did attach the birth certificate.
  4. The form has to be completed by both parents. You will have to provide some sort of legal proof if you cannot get both signatures (eg Death certificate if the 2nd parent is deceased or an affidavit if the mother/father is not part of the child’s life.
  5. Include a motivation letter – even though it is not a requirement at most schools, it is always good for the administrator/principal to read more information about your child as well as the reason why you would like your child to attend the school.
  6. Apply to at least 5 schools – Schools receive hundreds of applications for the few spaces that they can offer, apply to a couple of schools to ensure that you have a “backup” plan if your child is not accepted at your preferred school.
  7. If you are unsure about anything – phone the school and ask questions.  Not everyone on the other side of the phone is going to be helpful and friendly, especially if you are caller number 12022512356123451247899 for that day, but it is their job to answer all your questions.
  8. DO NOT PHONE THE SCHOOL EVERY DAY – to find out how far your application is.  If it has passed the date that they have said they would notify you and you have not heard from them, then yes, do call them.  But, phoning all the time is not going to guarantee a space for your child. (neither will threatening the principal or the secretary)
  9. You are welcome to contact the WCED should your child not have been accepted at any of the schools that you have applied for BUT, you have to make application at the school closest to where you reside (even if this is not your school of choice)
  10. To avoid stress, make sure that you complete the forms way before the deadline date, this also gives you enough time to gather all the documentation.

The application process can be very stressful, and for a lot of parents it is a new process, so I hope that my tips help!

Good luck!


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